There are only so many hours in the day. Unfortunately, we can neither save nor borrow later.
Only you can decide how you spend your time. Naturally, you will want to spend your time on things that add value to your life. But in today’s busy life with jobs, kids, and other activities, how can you make time for the things that matter most to you?
Fortunately, some excellent time management techniques can help you streamline work, complete tasks more efficiently, and devote more time to whatever you choose.
Why are time management skills critical?
Time management skills are essential because they help you get more done in a day, be intentional about your time, and maintain a healthy work-life balance.
Time management is the discipline of using your time wisely and increasing productivity through improved work processes.
Fourteen achievable time management tips
Do you feel like every day is a mad dash to get everything done? Are there times you feel empty because you don’t have the energy for anything else?
You are busy, and life is busy. But here are some tips to help you manage your time more efficiently.
1. Start each day by making a list
Make a list of everything you need to do for the day. Be sure to cross one item off the list as you complete each task. You’ll feel great when things work out, and it’ll help you build strength.
2. Make your day count
Like going to the doctor, some tasks are better than doing laundry. While it’s essential to write down everything you need to do, you must put things first. If some jobs aren’t done that day, you must ensure it’s not a high-priority item.
3. Do the more significant and more critical items first
One of the ways to be more efficient is to tackle more important tasks first. Get the hard stuff out of the way, so you have more time to focus on the little things. Plus, you won’t dread after dinner when you still have crucial things to do.
4. Use a time tracking device
If you start tracking your time, you’ll be surprised at how much quality you can get. Please do it for a day or even a week and see where you need to make changes. You may be spending a lot of time that could be better allocated.
Employers often use this trick because they think employees spend too much time getting work done. There’s nothing wrong with being accountable for your time, even if it doesn’t require punching a clock.
5. Block distractions
Distractions are different for each person. Some like music and watch videos while working, while others have found that they can’t get anything done with noise. It can take a while to regain your focus when you get distracted. This can significantly limit your productivity.
Anything that slows you down or prevents you from accomplishing what’s on your list is a distraction. Get rid of distractions to be more productive.
6. Toss multitasking
You might think multitasking is a great way to get more done in less time, but research shows that it overloads the brain. A study by Lesley University found that when the brain is overloaded, it sends it into a fight-or-flight response, which leads to anxiety and all sorts of issues. Focus on one task, complete it, and move on to the next.
7. Schedule breaks
Have you ever seen someone electrocuting their car on their lunch break? Because they use their time wisely. They ate, and now they took time to clear their minds. While you don’t need to sleep, you do need breaks.
Whether you work at home or in the office, give yourself a break. You can’t sit in front of a computer screen for more than a few hours without tension, headache, and frustration. Get up, walk, drink, and give yourself time to rest.
8. Keep your space organized
Those who are good at time management are almost always highly organized. They have neat desks, and their houses are also in order. But did you know you can be more efficient when your place is clean and uncluttered?
If a person’s desk is cluttered and things are hard to find, their brains probably look similar. Get organized to save yourself time.
Your productivity levels are directly related to your energy levels, so if you can, try to schedule your most challenging tasks when your energy levels are at their highest.
9. Put appointments in your smartphone calendar
Your smartphone has these great calendar features that you should be using. Put all your appointments there and be warned. Having all your meetings at the touch of a button ensures you never miss anything important.
Another fantastic feature of this app is that you can share it with other family members to get them going too. Why not spread the word about time management and efficiency?
10. Learn to delegate
A good boss will tone and help and learn to delegate work to the best team players. Learn to delegate both work and home tasks. Remember, you can’t do it all. Why handle everything when others can step in and help?
11. Learn the power of the word “no.”
Why do so many people put more money on the strata than they can handle? If you’ve made your list and find your day already full, learn to say no when more are added. You will feel relief and freedom when you realize that you can use the word “no.”
12. Get off your cell phone
Cell phones, computers, tablets, and all these electronic devices greatly help. However, they are also a massive waste of time. Don’t check your email every time it rings. Instead, have a set time to check your email and stick to that plan.
The same applies to phone calls and SMS. Get more done when you get off your phone. Erin Dollar was worried about wasting time on her phone. So he downloaded a program that tracks how much time he spends on the Internet. He underestimated how much of his life he devoted to the online world.
From surfing social media to texting friends, she found the main reason she wasn’t getting anything. He was shocked that he checked his phone more than 80 times in one day. Dollar decided things had to change, and when he learned to put the phone away, he did more.
13. Maintain an excellent work-life balance
One of the challenges many people face is having an outstanding work-life balance. Either you spend too much time at work, or you are too busy at home. It would help if you set aside enough time in your day to do things that require attention.
If most of your day is spent on one or the other, throw everything away.
14. It was good to skip tasks once in a while
You have to learn that if a task overwhelms you or is too much for one day, it’s okay to skip it or add it to tomorrow’s schedule. Don’t kill yourself trying to do everything in one day when there is enough work for 2-3 people.
Practical time management skills aim to learn how to balance things, so you don’t have to feel rushed and crazy busy every day. If it’s for your own sake, you can put in a little effort, even if it’s a small part. Remember, there’s always tomorrow.
Final thoughts on developing better time management habits
According to a recent National Library of Medicine survey, time management skills are a great concern for management. Whether you’re the boss of your home, life, or business, you’ll learn how to plan correctly to be effective.
A good manager will always plan his day, even weeks or months. It’s essential to enforce the rule, and it’s necessary to learn to say “no” and ask for help when needed. Having the right work-life balance is essential for your mental health.
It isn’t easy to be in two places at once, but you should have time for your home and work. Most importantly, if you take the time to deal with your personal needs, it will help you. If you are not getting enough rest, eat a well-balanced diet. Hit the gym now and then, and you won’t feel entitled. Your management skills will suffer.
Practicing different time management techniques to see which works best for you can help reduce stress and increase productivity and is a great way to start the new year.
What to do to be more efficient and avoid time bogs?